It is important that nonprofits keep an inventory of technology products and a log of
what goes wrong with each product as well as what is done to fix the problem. This inventory is helpful for the technology consultants or volunteers who come in a fix your computers and this inventory is important for insurance purposes if your equipment was ever stolen or lost in fire, flood or other disaster.
The technology inventory should include: Vendor/manufacture name, Model Name, Type of Operating system, Processor, RAM, Hard disk, Monitor, Network type, User Name, Date of purchase, and Item function. Tech Atlas provides a free technology inventory worksheet.
This and other helpful tips available in my Free Toolkit -- Setting up a Nonprofit Office